Topic Number2.3.1Effective DateMay 1, 2018
ProcedureStudent Financial Assistance Programs & Coordination of Services
PurposeTo document WWRC’s level of participation in student financial assistance programs, corresponding governance authority, roles/responsibilities, and business process protocols to ensure appropriate, relevant, and consistently applied  coordination of services.
Accountability Indicators
  • Compliance with regulatory requirements governing the federal Higher Education Act of 1965, as amended, Title IV Student Financial Aid Programs, as observed, documented, and reported.
  • Compliance with regulatory requirements under the Veterans Education and Training Program administered by the Virginia Department of Veterans Services, as observed, documented, and recorded through periodic DVS audits and program reviews.
Policy Reference 
Detailed Governance ReferenceN/A
Executive Staff Contact  Rick Sizemore, WWRC Director

 

 

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 WWRC participates in targeted student financial assistance programs, as authorized under the Higher Education Act of 1965, as amended, and as authorized under the Veterans Education and Training Program administered through the Virginia Department of Veterans Services.  These student financial assistance programs include:

  • Higher Education Act, as amended, Title IV Funding:  PELL Grant Program (only)
  • Benefits authorized under the Veterans Education and Training Program

 

WWRC is a recognized Institution of Higher Education under the Higher Education Act of 1965, as amended, and as such, is eligible to participate in federal student financial assistance programs under a written Program Participation Agreement (PPA) that serves as a contract between WWRC and the United States Department of Education (USDOE). 

 

The Virginia Department of Veterans Services (DVS) is the state agency charged with the responsibility of administering state programs for veterans and is the official State Approving Agency (SAA) that approves institutional programs of education and training for payment of benefits under the various laws administered by the U.S. Department of Veterans Affairs (VA). 

 

WWRC must maintain its accreditation in good standing through the Council on Occupational Education (COE) to be eligible to participate in these student financial assistance programs.  A designated position within the WWRC Vocational Training Department is accountable for maintaining the WWRC/USDOE PPA in compliance with stated standards and expectations and serves as the Lead School Certifying Official between WWRC and DVS as the State Approving Agency.

 

This administrative governance establishes documented business processes for compliance with these approved student financial assistance programs designed to result in appropriate, relevant, and consistently applied coordination of services and to facilitate compliance with regulatory requirements governing each program. Each program defines key terms and clarifies critical roles, responsibilities, and expectations for compliance. 

 

For detailed guidance: 

 

Section 2.3.1(a): Title IV Student Financial Aid Eligibility and Coordination of Services

Section 2.3.1(b): Veterans Education and Training Program Benefits and Coordination of Services