WILSON WORKFORCE AND REHABILITATION CENTER
POLICIES AND PROCEDURES
Title:   Consumer Record Standards
Policy Number:  3.3.3
Effective Date:  September, 1987
Lead Department:  WWRC Records Management Services Department

 

OBJECTIVE

To assure that client records meet required regulatory standards for maintaining and managing client records

AUTHORITY

 

POLICY

WWRC is accountable to maintain a unit record on each client that contains both vocational information and/or medical information.  Vocational record standards shall be managed through the Records Management Services Director through meetings with managers and supervisors in vocational services.  Medical record standards shall be managed by the Records Management Services Director through the quarterly CORF and Compliance committees meetings that represent the major professional medical services.

Responsibilities include the following:

  • Develop policies and standards to include the organization, content, and safeguards which meet minimum requirements of Federal and Agency regulations, Commonwealth Statutes, and accreditation standards.
  • Review at least quarterly, a sample of client records to measure compliance with regulatory standards.
  • Review, by September 30th of each year, Center policies and procedures concerning client records and reports and present written recommendations to be considered by the executive staff. 


Revised:  1/95, 6/98, 3/00, 2/02,  6/02, 10/03, 8/11, 9/13, 12/16