Wilson Workforce and Rehabilitation Center
Conduct Review Board Charter
The WWRC Conduct Review Board is charged with the responsibility for timely, equitable, and fair review of targeted WWRC student behaviors documented through written Immediate Observation Notes, per WWRC protocols governing the Student Code of Conduct and sanctions for violations, and in accordance with AGM 4.2.5.
This is accomplished by:
Scope of Authority
The WWRC Conduct Review Board is an administrative team with delegated authority to review targeted student behaviors deemed as Immediate and to enforce WWRC's Student Code of Conduct in the review and disposition of incidents. To the greatest extent possible, the Review Board will, in selecting a sanction(s), take into consideration the student's needs and obligations so that the sanction does not unduly affect the student's rehabilitation program.
Actions that may be taken and/or sanctions which may be imposed include (but are not limited to):
Membership and Roles
Members of the WWRC Conduct Review Board shall be appointed by the WWRC Director, in consultation with the WWRC Executive Team. In selecting and appointing members, it is advisable to choose those who take a systems perspective of the Center within the greater Agency, understand the scope of WWRC's mission to serve consumers with a focus on Workforce and Employment outcomes, and whose representation is diverse and avoids any real or perceived conflict of interest in the disposition of documented offenses.
Membership will include one Chair and two members, with a pool of designated alternates. Full members will serve two year terms (except the Chair whose position responsibility will remain constant to provide continuity to the panel process), rotating off on alternate years. Alternates will be selected (or re-appointed) annually and will provide coverage due to illness, travel, leave, or other staffing irregularities affecting regular members. In the event that regularly appointed Conduct Review Board members or alternates are unavailable, the CRB Chair has the authority to identify and recruit interim members/alternates to ensure that CRB functions are maintained. Long-term membership changes must be approved by the WWRC Director, after review by the WWRC Executive Team and the Conduct Review Board member's supervisor.
Review Board member orientation and training (all members and alternate members) will be coordinated and led by the WWRC Executive Team on at least an annual basis. The orientation and training will reinforce the role of the Review Board in implementation of WWRC's vision for behavior intervention within a rehabilitation environment. The orientation and training will empower Review Board members to carry out their assigned function and provide administrative supports needed to do so.
The Review Board Chair is accountable to:
Review Board members are expected to:
When an Immediate Observation Note is documented, the Review Board Chair, or designated alternate, should initiate immediate contact with the client's assigned Rehabilitation Counselor to confirm if the client is under guardianship and if other special circumstances are in effect. The Review Board Chair, or designate alternate, should also consult with the client's assigned Behavioral Health clinician, if relevant, before scheduling a Review Board meeting to identify any mitigating circumstances or issues that may impact Board deliberations.
Once it has been determined that a meeting should be convened and who should be invited, the designated Conduct Review Board support staff person will schedule the meeting and notify the WWRC Rehabilitation Counselor who will serve as the client's advocate. If the client is under guardianship, reasonable efforts must be made to schedule the meeting when the guardian(s) is available to participate in person or via phone/VTC. Conduct Review Board meetings will be scheduled, as needed, in 15-30 minute intervals on Wednesday afternoons and Thursday mornings, at a pre-determined location with access to the internet and CoV network, and conference phone/VTC capability as needed.
Upon notification of a scheduled Conduct Review Board meeting, the WWRC Rehabilitation Counselor will notify the client and meet in advance of the scheduled meeting to review the process, explain possible actions of the Review Board, and explain his/her role as the client's advocate. The WWRC Rehabilitation Counselor will also notify the DARS Division of Rehabilitative Services (DRS) Counselor of their option to participate. The designated Conduct Review Board support staff person will assume responsibility for setting up conference call or VTC capability, as needed, with invited parties who need to participate remotely.
Team members who are unable to attend on any given day should contact the Review Board Chair in advance. The Conduct Review Board support staff person is expected to contact alternate members to confirm and schedule coverage, as needed.
Witnesses are not allowed at the Conduct Review Board level. If witnesses are requested, they will be called during the appeal process only.
On the scheduled date/time, the Review Board will meet with the student, assigned WWRC Rehabilitation Counselor, and other invited parties, to review the observation note as written, listen to the client's perspective, and hear any mitigating or other evidence. The Conduct Review Board will confer in private and apply the "preponderance of evidence" standard in its final disposition. In determining the most appropriate sanction(s) for the Student Code of Conduct Violation, Review Board members will take into consideration:
The decision is to be communicated directly to the client and other invited parties at the conclusion of the scheduled Conduct Review Board meeting. Information on the client's right to appeal is provided at that time.
If a client is absent on the scheduled date/time, the Review Board will convene to review all available evidence and a decision will be rendered in absentia. The client will be notified of his/her right to appeal.
The assigned Conduct Review Board support staff will document the disposition in an AWARE Service Note on the same business day, if possible, but no later than two business days following the scheduled meeting. The WWRC Rehabilitation Counselor will forward the AWARE Service Note to the DARS Counselor and the client's assigned Rehabilitation Team. A phone call to the DARS Counselor is expected when the disposition is a Disciplinary Suspension or Discharge. The Conduct Review Board Chair will "Reply All" to the Observation Note Distribution Group to communicate the Board's decision.
Quality Review/Performance Assessment
The WWRC Organizational Development and Quality Assurance (OD&QA) Division will conduct periodic, independent reviews to document effectiveness and efficiencies of the Conduct Review Board. Findings and recommendations will be presented to the WWRC Executive Team on at least an annual basis. Questions to be answered during these reviews include, but are not limited to: