Wilson Workforce and Rehabilitation Center (WWRC)

External Training Option (ETO)

Occupational Advisory Committee Charter

 

Mission

WWRC utilizes Occupational Advisory Committees for each of its workforce development training programs to develop, validate, and continuously review admissions requirements as well to monitor the relevance of curriculum and instruction vis-à-vis industry standards and expectations.   Therefore the mission of WWRC's External Training Option (ETO) Occupational Advisory Committee is to ensure that desirable, relevant, and current practices of its training curricula are taught, measured, evaluated, and adjusted, as appropriate.

 

NOTE:  Since the ETO Program provides training across multiple occupational areas, covering over a hundred distinct curricula, it would be impossible to review each of them in a single Advisory Committee meeting. Rather, a sampling of course curricula are chosen to be reviewed in detail at each of its scheduled Advisory Committee meetings per standards in this Charter, based on the expertise of confirmed business/industry representatives to be in attendance.    Additional validation of ETO curricula per standards defined in this Charter is measured each time the curricula is applied for individual ETO students – employers are required to update the curricula based on industry standards and expectations at time the course begins.  In the ETO Program, employers serve as the Trainers in a community-based setting.

 

Scope of Authority

WWRC's ETO Occupational Advisory Committee serves in an advisory and consultation role to the assigned program Instructor(s), corresponding Operational Supervisor, and Career and Workforce Development Division (CWDD) Director.  The ETO Occupational Advisory Committee has no authority to implement policies or to take program action; rather has authority to make recommendations for workforce development/training program and curricular modification/alignment related to current and projected labor market needs as well as industry standards and expectations. 

 

The ETO Occupational Advisory Committee is accountable to provide guidance and direction for each identified training curricula related to:

 

  • Admission requirements, including expected prerequisite skills for program applicants;
  • Program content and sequence of instruction that is consistent with desired student learning outcomes;
  • Program length;
  • Program objectives;
  • Competency tests;
  • Learning activities;
  • Instructional materials;
  • Equipment and technology;
  • Methods of program evaluation;
  • Level of skill and/or proficiency required for completion, including core industry-recognized credential standards; and,
  • Appropriate delivery formats for the subject matter being taught.

 

Aggregate program outcome metrics, including employment and earnings data as well as credential attainment for graduates of the ETO training program, shall be shared at each meeting to identify patterns, trends, and recommendations for continuous quality improvement.  Further, the ETO Occupational Advisory Committee offers an open forum for discussion of potential job placement opportunities that may benefit currently enrolled consumers and/or recent graduates of its training curricula. 

 

Membership and Roles

Each of WWRC's Training Program Occupational Advisory Committees consists of a minimum of three members external to the institution who represent employers and/or employer networks across the Commonwealth of Virginia with expertise in the occupation specific to the designated workforce development training program.  At least two of the members must be physically present at each meeting, with one allowed to participate through virtual presence using available technologies which encourages and facilitates a broader geographic representation of its membership.    

 

In addition to required employer representation, the WWRC Director and Career and Workforce Development Division (CWDD) Director serve as ex-officio members to ensure relevant and consistently applied communication and coordination across all Training Program Occupational Advisory Committees and with the established DARS (DRS/WWRC) Business Development Team.     The Lead Vocational Training Instructor(s) for each curriculum, or designee, will (co)facilitate the meeting, in accordance with established standards. 

 

Ad hoc (non-voting) members may attend in person or through virtual presence to gain insight, share experiences, and/or clarify issues.   Ad hoc representation may include (but is not limited to):

 

  • WWRC Evaluators, Instructors, and Rehabilitation Counselors
  • DARS/DRS Evaluators, Rehabilitation Counselors, Placement Counselors, and Business Development Managers
  • Consumers served in the program (current students and/or graduates)
  • Professional trade association representation
  • Workforce Innovation Opportunities Act (WIOA) Partners

 

Meeting Structure 

The ETO Occupational Advisory Committee shall meet twice annually, scheduled each Fall and Spring.  Meetings shall be scheduled at times that maximize employer representation and participation.  Meetings shall be re-scheduled if there are less than three regular employer representatives present, two of whom must be physically present at time of the meeting. 

 

The Lead Training Instructor(s) for each identified curriculum, or designee, is(are) accountable to: facilitate the meeting in accordance with the planned agenda and scope/authority of the committee; and, assure that all members have an equal opportunity to be heard.  

 

The WWRC CWDD Director, or designee, will assign staff to provide logistical support in preparation for scheduled meetings and to provide a written record of the meeting discussion, to include topics covered, recommendations provided, and follow-up actions needed.   The written record shall distinguish findings and recommendations for each specific training curriculum taught for that assigned Training Program.   Written minutes shall be distributed within thirty (30) calendar days following the meeting and shall be used for continuous quality improvement of each training curriculum.

 

In addition to minutes that are maintained for each Occupational Advisory Committee conducted, each attending employer who is in a position to make hiring decisions is required to sign an Employer Verification Form specific to each training curricula discussed in the meeting.   Signed Employer Verification Forms, attendance rosters, and written reference documents used for meeting discussions, will be maintained, in a location defined by the CWDD Director, with meeting minutes for ease of retrieval.