The counselor shall not authorize insurance premiums or uninsured motorist fees for motor vehicles (for definition, See Policy 4 of this chapter), aircraft, hang gliders, motor boat, or personal watercraft. This is routine upkeep. The owner shall be responsible, regardless of consumer financial participation or RS-13 results, for insuring the vehicle, aircraft, hang glider, watercraft, or boat.
Routine Upkeep. The owner is responsible, regardless of consumer financial participation and RS-13 results, for maintaining the personal vehicle, aircraft, or watercraft in good operating condition. DRS staff shall not authorize routine operating and maintenance costs of the client personal vehicle (such as state inspection, decals, oil change and other routine maintenance, vehicle registration, title and tags, personal property tax, tires or tire repair).
Aircraft repair.DRS shall not authorize repair to client aircraft, hang gliders, etc.
Watercraft repair.DRS shall not authorize repair to client boat or other watercraft.
The counselor may provide vehicle modification under a Trial Work Experiences Plan or Individualized Plan for Employment (IPE) if required for the client to achieve their employment goal. Consultation and both supervisor and district director approval are required when authorizing vehicle modification under a Trial Work Experience Plan or IPE (See Policy 5B of this Chapter). Approval must be documented in the form of an actual service note in the case record. The counselor shall not provide vehicle modification under a Post Employment Services (PES) Plan (per 2016
Federal Regulation 34 CFR § 361.5 (c)(42)) because it is a complex and comprehensive service. Before providing vehicle modification, the case record shall document all vehicle modification assessment requirements in
Chapter 6.05, VEHICILE MOD ASSESSMENT, have been met (See Section 4 below).
a. Supervisor and district director pre-appoval is obtained, as documented in an actual service note in the case record;b. The service is vocationally necessary to achieve the employment goal in the client's IPE; andc. (i) Client is not enrolled in a public secondary (junior and senior high) school (which is a comparable benefit and has a legal mandate to provide school-related transportation services for this population); or (ii) Client is enrolled in a public secondary school, and the transportation is vocationally necessary, and the school is not mandated to provide the transportation (such as transportation to an after school job, to a VR service, etc.
Modifications over once a lifetime.The district director must approve any vehicle modifications beyond the first occurrence. Modifications must be necessary for the client to achieve their IPE employment goal. For example, a client has been unable to drive and received DRS passenger modifications, the medical condition has recently stabilized and a new driver evaluation recommends driver modifications, and the counselor justifies why remaining a passenger is an impediment to employment. The case record shall document all vehicle modification assessment requirements in
Chapter 6.05, VEHICLE MOD ASSESSMENT, have been met.
Vendors shall meet requirements in Chapter 14.4, VENDORS, Policy 2. Additionally, all vehicle modifications shall be performed by a vendor registered with the National Highway Traffic Safety Administration (per Federal Regulation 49 CFR § 595.6). Furthermore, Class II modifications as defined in
Policy 5: Section A of this chapter shall be performed by a vendor who is also certified as a Quality Assurance Provider (QAP) by the National Mobility Equipment Dealer Association (NMEDA) for the particular modification that is being installed.