Introduction
Recognizing the public trust placed with this agency, procurements will be carried out in an effective, economical, open, fair and impartial manner. Authority relating to the purchases of all goods or services required by this agency, regardless of fund source, is vested in and shall be exercised by the Purchasing Manager under the provisions of the Virginia Public Procurement Act, the Agency Procurement and Surplus Property Manual, and written instructions issued by this agency.
A. Equipment Procurement & Replacement
WWRC complies with Virginia's Enterprise Electronic Procurement System, a web-based purchasing system operated through the Department of General Services (DGS), for equipment procurement and replacement. All actions are initiated, monitored, tracked, and audited via web-based applications. State agencies, colleges, universities and many local governments use this system to announce bid opportunities, invite bidders, receive quotes, and place orders for goods and services. The eReq, an electronic purchasing form with approval capability, allows faster requisition processing and greater accuracy of purchasing requests than previous purchasing methods used by state agencies in Virginia. eReq also allows the user to create a paperless requisition and submit it to their supervisor without the need to print and sign it. Everyone is identified by their network login when creating or approving requisitions. After all needed departmental approvals have been given, eReq automatically sends the requisition to the buyer. The buyer can be one or more people who need to review and approve the particular type of requisition. The final person is the eVA purchasing agent who enters it into eVA for creation of a Purchase Order. The eReq User Manual for all Disability Services Agencies, including WWRC, provides detailed instructions with screenshots for visible guidance on use. The WWRC Procurement and Contracts Office provides technical assistance and consultation, as needed. Contacts are listed below.Joy Gum WWRC Fiscal Technician (540)-332-7005Greta Hedberg WWRC Fiscal Support Services Manager(540)-332-7319
WWRC complies with Virginia's Enterprise Electronic Procurement System, a web-based purchasing system operated through the Department of General Services (DGS), for equipment procurement and replacement. All actions are initiated, monitored, tracked, and audited via web-based applications. State agencies, colleges, universities and many local governments use this system to announce bid opportunities, invite bidders, receive quotes, and place orders for goods and services.
The eReq, an electronic purchasing form with approval capability, allows faster requisition processing and greater accuracy of purchasing requests than previous purchasing methods used by state agencies in Virginia. eReq also allows the user to create a paperless requisition and submit it to their supervisor without the need to print and sign it. Everyone is identified by their network login when creating or approving requisitions. After all needed departmental approvals have been given, eReq automatically sends the requisition to the buyer. The buyer can be one or more people who need to review and approve the particular type of requisition. The final person is the eVA purchasing agent who enters it into eVA for creation of a Purchase Order. The eReq User Manual for all Disability Services Agencies, including WWRC, provides detailed instructions with screenshots for visible guidance on use.
The WWRC Procurement and Contracts Office provides technical assistance and consultation, as needed. Contacts are listed below.
Joy Gum WWRC Fiscal Technician (540)-332-7005
Joy Gum
WWRC Fiscal Technician (540)-332-7005
Greta Hedberg WWRC Fiscal Support Services Manager(540)-332-7319
Greta Hedberg
WWRC Fiscal Support Services Manager
(540)-332-7319
B. Equipment Maintenance
All equipment is inventoried and tracked per Commonwealth of Virginia Fixed Asset Accounting Control Procedures (FAACS). Every two years each Agency is asked to submit the value of equipment and furniture they have on site. This information is given to the Commonwealth of Virginia Department of Accounts (DOA). The information is important since the Commonwealth is self-insured. Analysts need to know the value of the equipment and furniture owned by the Commonwealth since it may have to be replaced in the event of a loss. Computer hardware inventory is maintained through WWRC's Information Services Department in accordance with the Commonwealth of Virginia's Information Technology Resource Management (ITRM) Asset Management Guidelines. WWRC Cost Code Managers annually budget for (un)anticipated equipment repair fees and follow Agency procurement guidelines for repair procedures, as indicated.
All equipment is inventoried and tracked per Commonwealth of Virginia Fixed Asset Accounting Control Procedures (FAACS). Every two years each Agency is asked to submit the value of equipment and furniture they have on site. This information is given to the Commonwealth of Virginia Department of Accounts (DOA). The information is important since the Commonwealth is self-insured. Analysts need to know the value of the equipment and furniture owned by the Commonwealth since it may have to be replaced in the event of a loss.
Computer hardware inventory is maintained through WWRC's Information Services Department in accordance with the Commonwealth of Virginia's Information Technology Resource Management (ITRM) Asset Management Guidelines.
WWRC Cost Code Managers annually budget for (un)anticipated equipment repair fees and follow Agency procurement guidelines for repair procedures, as indicated.
C. Equipment Surplus WWRC follows Commonwealth of Virginia policies and procedures for surplus of obsolete equipment.
